ACCOUNTS PAYABLE CLERK

At Cashco Financial, we have a purpose; to End Financial Exclusion. We are looking for a talented personnel with a passion to grow their Accounting skills to join our Finance Team.

You will play an integral role in maintaining and processing accounts payable transactions in an efficient and timely manner. We are a values-driven organization with a strong sense of purpose, looking for someone with the perfect balance of discipline and urgency.

GENERAL ACCOUNTS PAYABLE RESPONSIBILITIES

1. Invoice Processing:

· Receive and review invoices from vendors.

· Verify that the goods or services have been received and that they match the purchase order and other relevant documentation

· Ensure accuracy of the invoice details, such as amounts, terms, and payment instructions.

2. Record Keeping:

· Maintain accurate and organized records of all invoices, purchase orders, and related documents.

· Classify and code expenses appropriately for tracking and reporting purposes.

3. Vendor Management:

· Communicate with vendors regarding invoice discrepancies, payment inquiries, and other issues.

· Establish and maintain good relationships with vendors to ensure smooth transactions.

4. Payment Processing:

· Schedule and process payments in accordance with the agreed-upon payment terms.

· Ensure timely and accurate payment to avoid late fees and maintain positive vendor relationships.

5. Internal Controls:

· Implement and adhere to internal controls to safeguard against fraudulent activities and errors.

· Ensure compliance with company policies and relevant accounting standards.

6. Accruals and Reporting:

· Accrue expenses as necessary to reflect the company’s financial position accurately.

· Generate reports related to accounts payable for management and financial reporting purposes.

7. Collaboration with Other Departments:

· Work closely with purchasing, receiving, and other departments to resolve discrepancies and ensure accurate and efficient processing.

8. Compliance:

· Stay informed about tax regulations and other compliance requirements related to accounts payable.

· Ensure that all payments and processes comply with local, state, and federal regulations.

9. Continuous Improvement:

· Identify opportunities for process improvements to enhance efficiency and accuracy in accounts payable operations.

ADDITIONAL RESPONSIBILITIES

• Manage the accounting inbox and triage emails appropriately.
• Project work.
• Other duties assigned by the Financial Controller.

QUALIFICATIONS

• Post-secondary education in the field of business, accounting, finance, or related field
• 2+ years of related experience, including demonstrated experience with Accounts Payable in a fast-paced environment
• Knowledge and experience in working with general ledger coding.
• Experience in conversion to an automated Accounts Payable workflow is an asset.
• Knowledge and experience in GP Dynamics an asset.
• Extensive experience with Microsoft Excel and various accounting tools.
• Ability to work independently and as part of a team with a “can do” attitude.
• Able to establish a sense of urgency and prioritize effectively to manage multiple tasks with high attention to detail.